I have received calls from customers who have already booked their party at the most exclusive hotels. When I quote my rate sometimes my fee is over their budget. This always shocks me no matter how many times it happens. The hotel costs many times what the DJ cost. How can they afford such an expensive hotel but can’t afford a DJ. They over spend on the hotel and leave little for entertainment. How can this be avoided? The answer is proper budgeting. Most of the time the party room is booked before the DJ. Customers book the room without knowing the total costs for all of the elements they desire for event.
A simple solution is to call your first and second choice of hotels learning cost for the number of guests you are expecting and the room you want for your party. Next would be the food budget. Buffet is generally less expensive then sit down dinners. The types of food can greatly change costs as well. Find out the range of food costs and write it down. Then call some D.J.s and find out who you like most. DJ rates can vary widely so finding the rate of the DJ’s you like is more important than speaking to a few random DJ’s just to get pricing. The music and the food make the party whether it is in the house or an upscale hotel. Give the DJ an idea of time of year and day of week. Saturday nights may cost more than Sunday mornings. December may cost more than February. DJ rates can vary with supply and depend during popular party seasons. Even if you don’t know the exact date yet, ask about the rate for your few preferred dates.You may find in the end you have the budget for your first choice of hotel, food, day and DJ. If you don’t have enough in the budget for everything your 2nd choice of hotel with the food, day and DJ you want maybe a better choice than your 1st choice of hotel with a substandard DJ or food choice. People will enjoy great music and a nice hotel over poor music and the best hotel. The bottom line here is find out the costs of the various components and then proceed to book them. You and your budget will be happier.
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